Most of the action buttons can be activated by keyboard shortcut keys.
The shortcut keys can be shown by hovering the mouse pointer over the action buttons.
Update costs on invoice lines
Invoice lines costs is calculated immediately when registering the invoice line if totals have been registered in the invoice header.
The invoice line costs can also be calculated after invoice lines registration by selecting this action button.
Register in stock
If company has subscription for both accounting system and sale/stock system but anyway only stock registration should be performed this action is selected in stead of action Register in stock and book. The reason for this need could i.e. be that real invoice has not been received only delivery note and then later when the invoice is received the action Book in account system can be selected. Invoice could also have been received as eCommerce invoice and already booked.
eCommerce invoices are automatically imported to purchase registration and can be selected from there and copied for stock registration.
Book in account system
If company has subscription for both accounting system and sale/stock system but anyway only account booking should be performed this action is selected instead of Register in stock and book. The
reason for this need could i.e. be that stock registration has already been done using delivery note as mentioned her above.
Error check
The error check compares total calculated sums of registered invoice lines against registered total in the invoice header.
This error checking is also performed when registering in stock and/or booking in account system and actions not performed if totals do not match.
Keep registration
If registration is not finished for some reason and needed to keep it for later finishing this action is selected. As many registrations as needed can be kept.
Kept registrations can later be found by clicking on the tab Kept registrations and selected from there into registration and finished. If the registration is leaved for short time and no other registration in between there is no need to keep the registration before leaving because it will appear as you leaved it when you turn back to registration.
Register in stock and book
The invoice will be registered both in stock system and accounting system if no error found. If company has not subscription for both systems the name of the action button will change accordingly and only
one of the systems will be registered/booked into.
Cancel registration
Here you cancel the registration of the invoice and the form will be ready for new registration.